Vacancies

Job Vacancy

Deputy Clerk

£28,900 p.a. - £30,151 p.a. (subject to qualifications and experience)

37hrs per week

Permanent

 

North Hykeham Town Council is looking to recruit an enthusiastic Deputy Clerk.  Experience of working in a local council and of local council finance would be highly beneficial but is not essential.  A team player, you will be provinding administrative support to the Town Clerk, as well as working with the Assistant Clerk, the Services Team, and the Town Councillors.  This will include the preparation of agendas and associated documentation council and committee meetings, as well as taking minutes at committee meetings, and where appropriate for working groups. Administration of the council’s financial systems to include purchase and sales ledgers, so a sound working knowledge of using financial software packages is essential.  Deputise on behalf of the Town Clerk in their absence will be a requirement, which will include the management and direction of staff.

This position is a permanent position, subject to completion of a probationary period, working 37hrs per week, Monday to Friday.  There will be a requirement to work some evenings to provide clerk support to council committee meetings. There may be a requirement to work at Council events which may occur on a weekend.  Salary is dependent on qualifications and experience within the NALC LC2 scale range (points 21-23). The postholder will ideally be CiLCA qualified but if not then there is the requirement to attend specific training pertaining to the role of a local council clerk and attain the CiLCA qualification within two years of being in post. Benefits include company pension, on-site parking, and sick pay.

Main duties:

  • Support the Town Clerk in the management and delivery of Town Council services ensuring information, governance standards, any legislative requirements and service processes are followed at all times
  • Deputise on behalf of the Town Clerk, in their absence
  • Prepare and issue agendas and associated documentation for council committee meetings, attend meetings and produce minutes (primarily meetings are in held on evenings).
  • Support the RFO role with the monitoring, balancing, preparation, reporting and compliance in all financial and accounting requirements 
  • Assist with the preparation of publications, promotional material, press releases, social media and oversee the maintenance of the Council’s website
  • Undertake general office duties including dealing with queries from members of the Public, answering telephones, filing, photocopying, scanning, checking stock and ordering stationery/supplies, dealing with incoming/outgoing mail, sign for incoming goods, updating noticeboards, setting alarm and unlocking/locking building.
  • To undertake matters arising for council committees which may include responsibility for planning events, fairs, coordinating room hire bookings, and maintaining cemetery records. 
  • Day-to day administration of the council’s financial systems.
  • Assist with publicity and advertising, promotion of Health and Safety, and assist the Clerk and Services Team Manager with the preparation work for projects.
  • Preparation of archives annually, collating previous years’ correspondence, planning applications, receipt books and accounts.

Additional duties: The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessary within the organisation and the overall business objectives of the organisation

Person Specification:

Specification

Essential

Desirable

Qualifications
  • 5 GCSEs including Maths and English, or equivalent.
  • CiLCA (or a willingness to attain the qualification within 2 years of taking the post).
  • Full current driving licence.
  • Emergency First Aid.
  • iLCA and FiLCA qualifications.

 

 

Experience
  • Experience in a Local Government setting.
  • Proven and substantial administrative experience.
  • Ability to deal with individual personalities effectively in a wide range of circumstances.
  • Use of social media platforms.
  • Provision of Clerk duties to a parish or town council.
  • Managing staff
  • Event planning.
  • Minute-taking.
  • Website administration

Skills and Knowledge
  • Excellent use of computers and software packages, in particular the Microsoft Office suite and financial/accounting software.
  • Excellent interpersonal and influential skills.
  • Organised and efficient - an ability to deal with tasks in an organised way, as swiftly and effectively as possible
  • Ability to act in the absence of the Town Clerk and to deputise as the Council’s Proper Officer
  • Ability to deal with members of the public and the media courteously and professionally
  • Knowledge of legislation for parish/town councils.
  • Use of asset management software/databases.
  • Awareness of Cemetery Regulations.
  • An understanding of the Town Council’s assets, policies and procedures.

Personal Qualities
  • A flexible approach to working such hours to meet the demands of the service, as evening and weekend working will be required, as necessary.
  • A willingness to undertake further training.
  • Able to work co-operatively within a team environment as well as alone when required.
  • Able to maintain a safe work environment at all times, work under pressure and demonstrate commitment achieving targets on time and to the required standards.

 

Application form is below, and further details are available from North Hykeham Town Council by contacting Mandy Parker, Town Clerk, on 01522 681537, or by email at townclerk@northhykehamtowncouncil.gov.uk.  Completed application forms may be supported by CVs and supporting information.

Closing date for applications is 23rd June 2023.  Interviews will be conducted on Monday 10th July 2023.

 

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